Use a Mechanical Keyboard in Your Office

April 17, 2024

You're a gamer who has experienced the wonders of using a mechanical keyboard when playing your favorite games. Have you ever thought of using a mechanical keyboard during your work days? 

Switching to a mechanical keyboard at your workplace might just be the change you need to improve typing accuracy and increase efficiency. These robust keyboards are known for their durability, functionality, customizability, and aesthetics, making them a reliable companion for your work environment.

However, it's necessary to consider things such as noise generation, your typing style, the size of your workspace, and personal comfort features before you can use one in the office. 

Considering these factors will guide you towards the perfect keyboard that suits your office needs. Want to know more? 

Why Choose a Mechanical Keyboard for Office Work

Although they may be a bit pricier, a mechanical keyboard for your office work can provide you various benefits that standard rubber-dome keyboards cannot. These advantages make it a compelling choice for many working professionals. 

  1. Durability: Mechanical keyboards are built to last. They have high-quality switches that can withstand hundreds of millions of keystrokes. This durability ensures that your investment will pay off over time because it reduces the need for frequent replacements common with cheaper, membrane keyboards.
  2. Tactile Feedback: Mechanical keyboards provide tactile feedback with each key press, giving you a satisfying sensation and ensuring that you know when a keystroke has been registered. This helps increase your efficiency by reducing typing errors and boosting typing speed.
  3. N-Key Rollover and Anti-Ghosting: Mechanical keyboards allow you to press multiple keys simultaneously without any missed or incorrect key presses. This is particularly useful for office workers who need to execute complex keyboard shortcuts or commands.
  4. Customization Options: Mechanical keyboards are equipped with various types of switches, each offering different tactile feedback and actuation force. You can choose a switch type that best suits your typing preferences and typing style. Many mechanical keyboards also offer customization options such as programmable keys and RGB lighting, which allows you to personalize your keyboard to fit your workflow and aesthetic preferences.
  5. Comfort: The ergonomic design of mechanical keyboards helps reduce strain on your wrists and fingers. Many mechanical keyboards feature ergonomic layouts, wrist rests, and adjustable key actuation points, promoting a more comfortable typing experience and reducing the risk of repetitive strain injuries.
  6. Professional Appearance: Mechanical keyboards usually have a sleek and professional appearance, making them suitable for use in office environments. A mechanical keyboard can add a touch of sophistication to your workspace.

Office Conditions to Consider When Deciding to Use a Mechanical Keyboard at Work

a man typing on a mechanical keyboard

Hold on to your horses. When deciding to use a mechanical keyboard at work, it's important to consider various office conditions to ensure that it's suitable for your environment and colleagues. 

  1. Noise Level: Mechanical keyboards can be louder than traditional membrane keyboards, especially those with clicky switches. Consider whether the noise generated by typing on a mechanical keyboard would be disruptive to your coworkers or if your workspace allows for sufficient noise without causing distractions.
  2. Office Culture: Check if the office culture and whether using a mechanical keyboard aligns with the norms and expectations. In some workplaces, the sound of typing on a mechanical keyboard may be perfectly acceptable. In others, it may be frowned upon. In some office spaces, switching on flashy RGB lighting is fine. In others, it may be distracting.
  3. Open Office Layout: If you work in an open office layout where noise carries easily, be mindful of how your keyboard choice might impact your colleagues. People may get distracted by the noise of the keyboard or the RGB lights, which might be something that you should consider.
  4. Meetings and Collaborative Settings: Think about whether you frequently participate in meetings or collaborative work sessions where the sound of typing and the sight of RGB lights could be disruptive. 
  5. Personal Comfort: Determine your own comfort level by using a mechanical keyboard in your office environment. If you find mechanical keyboards more enjoyable and conducive to productivity, weigh this against any potential noise considerations.
  6. Remote Work: If you have the flexibility to work remotely or from home, using a mechanical keyboard may be more feasible without concerns about disturbing coworkers. 
  7. Management Policies: Check if your company has any specific policies or guidelines regarding the use of personal peripherals like keyboards in the office. Some organizations may have restrictions or recommendations in place to maintain a standard or a conducive work environment for all employees.

Choosing the Right Mechanical Keyboard for Your Office

Choosing the right mechanical keyboard for your office involves considering various factors to ensure it meets your needs and preferences while also being suitable for your workplace environment. 

  1. Switch Type: Mechanical keyboards come with different types of switches, each offering a unique typing experience. There are linear switches (smooth keystrokes without tactile feedback), tactile switches (distinct bump when a key is actuated), or clicky switches (audible click sound along with tactile feedback). 
  2. Noise Level: Be mindful of the noise level generated by the keyboard, especially if you work in a shared or open office environment. Opt for quieter switch types such as Cherry MX Silent Red or Brown switches, or consider adding dampening accessories like o-rings to reduce noise.
  3. Layout: Common layouts include full-size, tenkeyless (TKL), compact, and ergonomic/split keyboards. Consider factors such as desk space availability, ergonomic considerations, and the frequency of use for keys like the number pad. For example, if you have limited desk space, you may opt for a compact keyboard. If you're crunching numbers, a full-size keyboard would be a better choice.
  4. Build Quality: Keyboards with metal or high-quality plastic frames tend to be more durable and resistant to wear and tear.
  5. Ergonomics: Look for ergonomic features such as adjustable tilt angles, wrist rests, and split layouts. Ergonomically designed keyboards can help maintain proper wrist alignment and reduce fatigue during long typing sessions.
  6. Connectivity: Wired keyboards offer a reliable connection and uninterrupted power supply. Wireless keyboards provide more flexibility and a clutter-free workspace.
  7. Customization Options: Check the level of customization such as customizable keycaps, backlighting, and programmable keys. Customization features allow you to personalize your typing experience and optimize keyboard shortcuts for increased productivity.
  8. Compatibility: Ensure that the mechanical keyboard is compatible with your computer or operating system. Most mechanical keyboards are compatible with Windows and macOS systems, but it's essential to double-check compatibility, especially if you use less common operating systems.

Recommended Mechanical Keyboards for Office Use

Logitech MX Keys

With all the mechanical keyboard brands and models in the market, which one should you use in the office? Well, we'll get you started with these recommendations:

  1. Logitech MX Keys: The Logitech MX Keys is a wireless mechanical keyboard designed for office productivity. It features low-profile keys with a scissor-switch mechanism, offering a quiet and comfortable typing experience. The keyboard is compatible with multiple devices via Bluetooth or the included USB receiver. It boasts a sleek and modern design suitable for any office environment.
  2. Filco Majestouch 2: The Filco Majestouch 2 is a high-quality mechanical keyboard known for its durability and reliability. It comes with Cherry MX switches (available in various types), offering customizable tactile feedback to suit different typing preferences. The keyboard has a minimalist design and a sturdy construction.
  3. Ducky One 2 TKL: The Ducky One 2 TKL is a tenkeyless mechanical keyboard with a compact layout, making it suitable for offices with limited desk space. It features durable PBT keycaps, Cherry MX switches, and customizable RGB backlighting. The keyboard offers a comfortable typing experience and a solid build quality, making it a popular choice among office workers.
  4. Keychron K2 Wireless Mechanical Keyboard: The Keychron K2 is a wireless mechanical keyboard designed for Mac and Windows users. It features a compact layout, hot-swappable switches, and a choice of Gateron or Keychron switches. The keyboard offers Bluetooth connectivity, RGB backlighting, and compatibility with multiple devices.
  5. Microsoft Surface Ergonomic Keyboard: The Microsoft Surface Ergonomic Keyboard is specifically designed to promote comfort and reduce fatigue during extended typing sessions. It features a split design and a cushioned palm rest to maintain proper wrist alignment and support ergonomic typing. The keyboard utilizes scissor switches for a quiet and responsive typing experience, making it suitable for office environments.
  6. Varmilo VA87M: The Varmilo VA87M is a compact and stylish mechanical keyboard with a range of customization options. It comes with Cherry MX switches, PBT keycaps, and a sturdy aluminum case. The keyboard offers a variety of color schemes and keycap designs, allowing users to personalize their typing experience while maintaining a professional look suitable for office use.
  7. Leopold FC750R: The Leopold FC750R is a compact and durable mechanical keyboard with a minimalist design. It features Cherry MX switches, PBT keycaps, and a robust build quality that ensures long-term reliability. The keyboard offers a comfortable typing experience and a standard layout.
  8. Matias Ergo Pro: The Matias Ergo Pro is an ergonomic split mechanical keyboard designed to reduce strain and promote comfort during typing. It features Cherry MX switches, sculpted keycaps, and adjustable tenting and palm supports to accommodate various typing preferences and hand positions. The keyboard offers a unique design and ergonomic features that make it suitable for office use, especially for users prone to wrist discomfort or repetitive strain injuries.

Conclusion

Are you thinking of an upgrade for your office setup? Consider the addition of a mechanical keyboard. True, they can be somewhat more expensive, but the advantages they bring to the table make them a worthwhile investment.

Check out our suggested options and find the ideal one for you. Experience the unique sensation of typing on a mechanical keyboard and see how it can improve your work efficiency.

Chris Greiner, a Mechanical Keyboard specialist, boasts a solid educational background with dual bachelor's degrees in Computer Science and Business Management from Lewis University. His additional certification in Mechanical Keyboard Design showcases his dedication to staying on the forefront of keyboard technology. Chris primarily writes for keyboard enthusiasts and has been featured on platforms like Jestik, solidifying his reputation as a thought leader in the mechanical keyboard community.
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