Ultimate Productivity Tools in Your Professional Mechanical Keyboard

April 19, 2024

Imagine working at your desk, your fingers gliding over your professional mechanical keyboard due to the switches' sensory output. Your keyboard has media controls that allow you to control aspects of the audio and video on your screen. It has macro keys programmed to execute complex calculations at the push of a button. 

The tangible feedback, personalized keymaps, and user-friendly design of a mechanical keyboard contribute to a seamless, quicker, and more effective work process. Stick with us and you'll learn how to tweak this seemingly simple device to a tool that increases your productivity and efficiency at the workplace.

How Does a Mechanical Keyboard Enhance Your Productivity?

A mechanical keyboard, with its mechanical switches, durability, and customizable features, can significantly improve your productivity. 

  1. Tactile Feedback: The tactile feedback that a mechanical keyboard provides offers a satisfying sensation that the key has been registered. You type more accurately and with greater confidence.
  2. Durability: Mechanical keyboards use high-quality materials such as metal or durable plastics for their construction, making them more resistant to wear and tear compared to traditional membrane keyboards.
  3. Customizability: Mechanical keyboards have customizable keycaps, switches, and layouts. You can tailor your keyboard to suit your specific preferences and typing style, which ultimately increases your comfort and efficiency. 
  4. Typing Speed: The distinct tactile feedback and responsiveness of mechanical switches allow you to type faster. With practice, you can develop a rhythm and flow that enables you to type more efficiently, ultimately saving time on tasks that involve extensive typing.
  5. Ergonomics: Many mechanical keyboards are ergonomic, featuring angled keycaps, wrist rests, and adjustable tilt settings to promote a more comfortable and healthy typing posture. By reducing strain on the hands and wrists, ergonomic keyboards can help prevent repetitive strain injuries and discomfort during long typing sessions.

Mechanical Keyboard Features That Help Increase Productivity

Many mechanical keyboards have these built-in features that can help users increase productivity and efficiency in the workplace:

  1. Customizable Macros: Many mechanical keyboards have macro functionality, allowing you to program custom macros for repetitive tasks or frequently used key sequences. You can automate complex actions with a single keystroke, saving time and effort.
  2. Dedicated Media Controls: Some mechanical keyboards have dedicated media controls such as volume knobs, playback buttons, and mute keys. You can adjust audio settings without interrupting their workflow.
  3. Multimedia Keys: In addition to dedicated media controls, mechanical keyboards often include dedicated multimedia keys for common functions like play, pause, skip, and stop. You can control media playback without switching windows or applications.
  4. Programmable Function Keys: Mechanical keyboards with programmable function keys allow you to assign custom functions or shortcuts to these keys. You can have quick access to commonly used applications, files, or commands.
  5. On-the-fly Key Remapping: Some advanced mechanical keyboards support on-the-fly key remapping, allowing you to reassign key functions or swap key positions without software installation or rebooting. Optimize your keyboard layout for specific tasks or preferences to improve your workflow efficiency.
  6. Built-in USB Ports: Mechanical keyboards equipped with built-in USB ports provide convenient connectivity for peripherals such as mice, USB drives, or headsets. This eliminates the need for additional USB hubs or ports on the computer, simplifying cable management and improving workspace organization.
  7. Integrated Software Suites: Some mechanical keyboards have integrated software suites that offer advanced customization options such as macro recording, key reassignment, RGB lighting control, and profile management. These software suites allow you to fine-tune your keyboard settings, enhancing productivity through personalized configurations.
  8. N-Key Rollover (NKRO): N-Key Rollover is a feature that ensures every keystroke is registered even when multiple keys are pressed simultaneously. You can type quickly and accurately without missing keystrokes.
  9. Customizable Backlighting: Many mechanical keyboards have customizable backlighting with adjustable brightness levels and RGB color options. Customizable backlighting not only enhances the aesthetics of the keyboard but also improves visibility in low-light environments.

Recommended Mechanical Keyboards for Work

Ducky One 2 TKL

Want to shift from a typical membrane keyboard to a mechanical one? Consider these options: 

  1. Ducky One 2 TKL: The Ducky One 2 TKL is a compact tenkeyless mechanical keyboard. It has Cherry MX switches, customizable RGB backlighting, and durable build quality, making it an excellent choice for office environments with limited space.
  2. Filco Majestouch-2: The Filco Majestouch-2 has a minimalist design, robust construction, and reliable Cherry MX switches. It's available in various sizes and switch options, allowing users to choose the configuration that best suits their typing preferences and office setup.
  3. Leopold FC900R: The Leopold FC900R is a full-size mechanical keyboard with a sleek and professional design. It has PBT keycaps, Cherry MX switches, and a sturdy build quality that ensures long-term durability and consistent performance.
  4. Varmilo VA87M: The Varmilo VA87M is a compact and customizable mechanical keyboard with several switch options, keycap designs, and backlighting choices. It offers a comfortable typing experience and a professional aesthetic.
  5. Keychron K2/K6: The Keychron K2 and K6 are wireless mechanical keyboards with versatile layouts and compatibility with multiple devices, making them suitable for office work and on-the-go productivity. 
  6. Drop CTRL/ALT: The Drop CTRL and ALT are high-performance mechanical keyboards with customizable layouts, hot-swappable switches, and premium build quality. They feature sleek aluminum frames, RGB backlighting, and extensive programmability options, making them ideal for office environments where versatility and performance are essential.
  7. Vortexgear Race 3: The Vortexgear Race 3 is a compact mechanical keyboard with a unique layout that maximizes space efficiency without compromising functionality. It features Cherry MX switches, PBT keycaps, and programmable layers for custom key mappings.
  8. HHKB Professional 2: The Happy Hacking Keyboard (HHKB) Professional 2 is a compact and ergonomic mechanical keyboard designed for efficient and comfortable typing. It has Topre switches, a minimalist layout, and customizable dip switches for adjusting key functions.

General Tips for Increasing Productivity at Work

Increasing work productivity isn't solely about having the right equipment. It also heavily depends on adopting and maintaining effective work habits. 

  1. Set Clear Goals: Establish clear, specific, and achievable goals for each day, week, and month. Having a clear roadmap helps prioritize tasks and stay focused on what needs to be accomplished.
  2. Prioritize Tasks: Use techniques like the Eisenhower Matrix or ABC prioritization to identify and focus on high-priority tasks that have the most significant impact on your goals and objectives.
  3. Manage Time Effectively: Use time management techniques to structure your workday into focused intervals with designated breaks. Set time limits for tasks to maintain productivity and avoid procrastination.
  4. Minimize Distractions: Identify and minimize distractions in your workspace such as unnecessary notifications, clutter, or interruptions from colleagues. 
  5. Utilize Productivity Tools: Take advantage of productivity tools and software applications to streamline workflows, manage tasks, and collaborate with team members more efficiently. Examples include project management tools like Trello or Asana, communication tools like Slack or Microsoft Teams, and time-tracking apps like Toggl or RescueTime.
  6. Delegate Tasks: Delegate tasks that can be performed by others to free up time for more critical responsibilities. Trusting colleagues with appropriate tasks not only helps distribute workload but also fosters collaboration and teamwork.
  7. Practice Effective Communication: Communicate clearly and concisely with colleagues, managers, and clients to avoid misunderstandings and ensure alignment on goals and expectations. 
  8. Take Regular Breaks: Schedule short breaks throughout the day to rest, recharge, and prevent burnout. Taking breaks can improve focus, creativity, and overall well-being, ultimately enhancing productivity in the long run.
  9. Stay Organized: Maintain a clutter-free workspace and develop systems for organizing files, documents, and information. Keep track of deadlines, appointments, and commitments using calendars, planners, or digital tools to avoid missed opportunities and reduce stress.
  10. Maintain Work-Life Balance: Prioritize work-life balance by setting boundaries between work and personal life. Allocate time for leisure activities, hobbies, and relaxation to recharge and maintain overall well-being, which ultimately contributes to sustained productivity and job satisfaction.


The impressive capabilities of a professional mechanical keyboard truly enhance your work efficiency. The tactile feedback and customizable features help maximize your typing speed and accuracy. Its ergonomic design ensures you remain comfortable. Its durability makes it a great investment as it can continue working for a very long time.

It's time to consider investing in a high-quality mechanical keyboard that can significantly improve your output.

Chris Greiner, a Mechanical Keyboard specialist, boasts a solid educational background with dual bachelor's degrees in Computer Science and Business Management from Lewis University. His additional certification in Mechanical Keyboard Design showcases his dedication to staying on the forefront of keyboard technology. Chris primarily writes for keyboard enthusiasts and has been featured on platforms like Jestik, solidifying his reputation as a thought leader in the mechanical keyboard community.
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